Folder

Internal ID: folder

Fields

Internal ID Type nlapiSubmitField Label Required Help
class select false Restrict by Class false Select a class if you want to restrict the documents and images in this folder by class. To create a new class, go to Setup > Company > Classifications > Classes > New.
department select false Restrict by Department false Select a department if you want to restrict the documents and images in this folder by department. To create a new department, go to Setup > Classifications > Departments > New.
description textarea false Description false Enter a description for this file. This description only appears on the file record.
externalid text false ExternalId false
foldertype select false Type false The Type field automatically populates with the appropriate value for the folder selected. File Cabinet folders help to organize the files you use for different purposes. In most cases, when you create a subfolder, the Type is automatically set. If you are creating or customizing an SSP application subfolder, you may have the option to select a value for type. Note the following about the options available: * Documents and Files - intended for storing documents and files for general use. SuiteScript files must be stored in the SuiteScripts folder or a subfolder thereof. The value for Type in SuiteScript subfolders are set to Documents and Files. * SuiteCommerce Advanced Site Templates - intended for storing SSP application assets. Use this option for SSP application subfolders.
group select false Restrict by Group false Select a group if you want to restrict this folder by group. Only members of this group can view the documents and images in this folder. To create a new group to add to this list, go to Lists > Relationships > Groups > New.
isinactive checkbox false Inactive false Check this box to inactivate this record. When you check this, this file or folder will no longer appear on lists unless you check the Show Inactives box at the bottom of the Folders list.
isprivate checkbox false Private false Check this box to make the contents of this folder visible only by you.
location select false Restrict by Location false Select a location if you want to restrict the documents and images in this folder by location. To create a new location, go to Setup > Classifications > Locations > New.
name text false Folder Name true Enter a name for this file cabinet folder. You can use folders to organize the documents and images you store in your file cabinet. For example, if you are creating a folder to store human resources paperwork, you could enter Human Resources here.
owner select false Owner false This is the current owner of the file. The owner of the file is visible only when the folder in which the file is located is set to private.
parent select false Sub-Folder of false If this folder is a subfolder of another, select the parent folder here. For example, if you are creating a subfolder for your Human Resources folder, you would select Human Resources here.
subsidiary select false Restrict by Subsidiary false Select a subsidiary if you want to restrict the documents and images in this folder by subsidiary. Note that employees assigned to the parent subsidiary can access all child subsidiary folders. To change this behavior you can restrict the folder by group. See File Access Restriction by Subsidiary in File Cabinet, SuiteAnswers ID: 35400 for instructions.

Search Filters

Internal ID Type Label
class select Class
department select Department
description text Description
externalid select External ID
externalidstring text External ID (Text)
formuladate date Formula (Date)
formulanumeric float Formula (Numeric)
formulatext text Formula (Text)
group select Group
internalid select Internal ID
internalidnumber integer Internal ID (Number)
isinactive checkbox Inactive
istoplevel checkbox Is Top Level
lastmodifieddate datetime Last Modified
location select Location
name text Name
numfiles integer # of Files
owner select Owner
parent select Sub of
predecessor select Predecessor
private checkbox Is Private
size integer Size (KB)
subsidiary select Subsidiary

Search Columns

Internal ID Type Label
class select Class
department select Department
description text Description
externalid select External ID
foldersize integer Size (KB)
formulacurrency currency Formula (Currency)
formuladate date Formula (Date)
formuladatetime datetime Formula (Date/Time)
formulanumeric float Formula (Numeric)
formulapercent percent Formula (Percent)
formulatext text Formula (Text)
group select Group
internalid select Internal ID
isinactive checkbox Inactive
lastmodifieddate datetime Last Modified
location select Location
name text Name
numfiles integer # of Files
owner select Owner
parent select Sub of
subsidiary select Subsidiary